BEST
LAID PLANS
It seems
like we’ve being planning forever. While
other folks were getting ready for their Christmas party season last year a
committee I serve on was in the beginning stages of Canada Day celebrations
2018. If you aren’t on the ball in
October you don’t get the grant to help pay for the fireworks. If you aren’t hiring the music in November
your party is going to be pretty quiet in July, and if you don’t have your meal
provider booked by Christmas you better be prepared to bring picnic lunches for
the crowd. We had accomplished all of
these things by January 1st; we took the next three months off.
When the
second stage of planning began in the spring we had community organizations
offering to partner with us to make the day an even greater success. The local firemen, already a part of the parade and managers of
the fireworks display every year, came up with the idea to sponsor a junior
firemen’s rodeo for the kids too. The
local arts board let us know that they were hiring a magician/balloon artist
for a show in the afternoon. The local
Lion’s Club confirmed that they would bring their dunk tank again and line up a
bunch of town characters agreeable to being dunked. The Knights of Columbus would cook
breakfast. There would be a slow pitch
tournament going on all day. The
Recreation Board would take care of a beer garden.
It was
going to be a very full day!
The big day
drew ever closer, and once again it became obvious to me no matter how well, or
long, you’ve been planning your party, the details at the end seem to multiply
every time you check your ‘to do’ list.
Our
committee runs the concession booth throughout the day so we needed to order
food and find enough volunteers to man the shifts. We needed a parade marshal (a fancy name we
give to the guy who gets everything from kids on ponies or bikes lined up with
antique tractors and modern fire trucks), we needed a stage set up for the
magician in the afternoon and the band at night, we needed to have a place for
the guy who’s coming to pitchfork fondue steaks for supper. We needed tables set up for breakfast and
supper. We had left over sparkle tattoos
from Canada 150 – we needed volunteer tattoo artists to decorate kids with
glitter. We needed to set up our shade
canopy so the people selling 50/50 tickets wouldn’t wilt in the sun.
And the
magician had asked for a camper parked close by the stage to make his act
preparation easier. And we had to decide
if we were sticking with just hamburgers, hot dogs and pop or branch out into
the potato chip and jumbo freezie market.
We all had to freeze big chunks of ice to keep the drinks cold.
The Rec Board
wanted the stage for the band in the beer garden but it’s the same stage as the
kid’s magician so that couldn’t happen.
We needed candies to toss out from our float in the parade. Don’t forget the plates and forks for
Canada’s birthday cake. We’d need three
different cash floats and a couple checks to pay for food and music at the end
of the day. We’d need to advertise or no
one would come. We’d need a nice clear
day for this to all go off without a hitch.
Mother Nature didn’t get that memo.
The day
dawned nice enough. The weather was
perfect as we set up the concession and people enjoyed their pancakes and
sausages at the picnic tables. The
canopy was set up, the magician’s trailer was parked, the beer garden was ready
to go when their permit kicked in, the firemen had opted to hold their rodeo in
the hockey rink, the fire truck pulled in and filled the Lion’s dunk take with
nice cold water. It was all good.
As the
parade formed up, so too did a very menacing cloud formation across the western
horizon. The parade went fine; the
brooding darkness grew exponentially.
Phones started making that sound that tells you the Weather Network has
something special to tell you. I didn’t
have time to look, the magician was busy telling me about stopping to take pictures
of funnel clouds about 40 miles away from our outdoor festivities. I didn’t like the sounds of that.
For a short
time we thought maybe the storm would slide to the north, but it didn’t. At approximately 2:20 CST we were all scrambling
for cover, where we would remain trapped for a good 15 minutes while rain and
hail poured down; little pockets of humans under random roofs, bonding with our
fellow men on Canada day. Two committee
members and I held a mini meeting as the storm let up – we were on to Plan ‘B’! The best plan we made turned out to be having
the curling rink as a back up venue.
Volunteers
can move mountains (and beer garden tables and outdoor stages and gigantic
steak fryers) even in slippery, wet, muddy conditions. Everything went to the curling rink except
for the concession trailer – on the up side, the sun came out, the ball players
were back on the field, the beer garden tables could double as supper tables,
the band was happy to be moved inside in case it rained again. On the down side the Lion’s dunk tank was
drained and abandoned, the sparkle tattoos were put away, the shows and supper
were put about an hour behind schedule, and freezie pop sales plummeted. As an added inconvenience my phone ran out
of juice. It is possible this saved my
sanity – there can be no consulltaion process when you can’t consult. We all just had to deal with our own dilemmas
and do the best we could.
In the end, it was a pretty good day. We dealt with our glitches, rolled with the
punches, bounced back from each crises, and made it work. Heck, even the fireworks went off with a
bang, which is what you want with fireworks.
I hope lots
of people took pictures; I couldn’t – my phone was dead.
It’s been a
few days no to do wrap up; the borrowed things have all been returned,
hopefully everyone has been thanked (if not, Thank You!), the 50/50 ticket has
been drawn and the prize awarded, the cash has been counted and deposited, and I
have lots of info written down in my notebook to keep in mind for next
year.
That’s
correct: we’re back to planning again.